Schedule of Tasks

This is a collection of Tasks that should be performed on a fixed/regular basis, either for the operation of the charity as an entity, the space as a resource, or the membership as a community.

These tasks include who is responsible for organising the completion of a task, not necessarily who has to do it.

Domain Task Frequency Timeframe Responsible Tracking Method
Admin Town Hall Monthly 1st (Non Holiday) Monday of the Month Chairperson Google Calendar/Docs/Blog
Admin Board of Trustees Meeting Quarterly Fiscal Q - 1 mth Secretary Google Calendar/Docs
Admin Annual General Meeting Annually April Chairperson Google Calendar/Docs/Blog
Admin Reconcile Xero Weekly   Treasurer Xero
Admin Reconcile Amazon PBI Invoices Quarterly   Treasurer AWS/Xero
Space Refuse Bins Collected Fortnightly Thursdays? BCC  
Space Glass Bins Collected ? ? BCC  
Admin Policy Review Annually March/April Chairperson  
Admin Insurance Review Annually February? Board  
Statutory Annual Report Annually 28th February Secretary Google Docs
Statutory Company Accounts Annually 30th November Tresurer Xero
Statutory Confirmation Statement Annually see link Secretary  


  • All tasks in this listing should have a corresponding page in this runbooks folder explaining how they are to operate (except for Policy Review which lives in Policies)